Notion vs. Google Calendar: Which Should You Use?
Choosing the Best Tool for Productivity and Planning
When it comes to organizing your life and staying on top of tasks, choosing the right calendar system can make all the difference. In my YouTube video, I break down the pros and cons of two popular options: Notion Calendar and Google Calendar. While both are excellent in their own right, your choice ultimately depends on your unique needs and workflow.
Here’s what I cover in the video—and what you’ll gain by reading further:
Notion Calendar: Flexibility Meets Customization Notion Calendar is perfect for those who love structure, creativity, and integration. Whether you’re tracking deadlines, managing projects, or planning a content schedule, Notion’s customizable interface allows you to design a calendar system tailored to your needs.
Key Features of Notion Calendar:
Seamless integration with other Notion tools, like databases and to-do lists.
The ability to embed multiple views (e.g., timeline, board, calendar).
Total flexibility in how events and tasks are categorized and displayed.
However, Notion’s power lies in its complexity. If you’re someone who values simplicity and needs instant notifications or syncing, there might be limitations to consider.
Google Calendar: Simplicity Meets Connectivity Google Calendar, on the other hand, shines with its ease of use and powerful synchronization capabilities. Whether you’re scheduling meetings, tracking appointments, or setting reminders, Google Calendar keeps everything streamlined.
Key Features of Google Calendar:
Real-time notifications and reminders on all devices.
Integration with Gmail, Zoom, and other tools for instant scheduling.
A user-friendly interface that requires little setup.
However, Google Calendar lacks the depth of customization that Notion offers. It’s perfect for daily scheduling but may fall short for long-term planning and complex workflows.
Notion Settings - (Calendar, Integrations, and Account)
Which One Should You Choose? Here’s a quick way to decide:
Use Notion Calendar if you want a fully customizable tool that integrates with a broader productivity system. It’s ideal for project managers, content creators, and anyone who needs a visually organized workflow.
Use Google Calendar if you prefer simplicity, real-time notifications, and a tool that’s ready to go with minimal setup. It’s perfect for busy professionals, students, or anyone needing on-the-go access.
Pro Tip: Combine the two! Use Notion for high-level planning and organization, then sync it with Google Calendar for notifications and time-sensitive tasks. This way, you get the best of both worlds.
Discover which calendar system fits your productivity style and take your planning to the next level.